Terms
Hockey Australia
2025 Hockey Australia National Registration Terms and Conditions
Your application for membership will be considered and may be accepted or rejected in accordance with the relevant AHO's governing rules. In consideration of Your application for membership of the AHO, You agree to the following terms and conditions:
Definitions
1. In these terms and conditions, the following words have the corresponding meaning:
(a) Activity means participating in any capacity in any hockey match, competition, event, or activity (including training), whether on a one-off basis or as part of a series, league, or competition, which is sanctioned or organised by a Relevant Organisation, including but not limited to participation as a player, coach, support personnel, official or administrator.
(b) Australian Hockey Organisation (AHO), which means and includes Hockey Australia, Member Associations, Regional Associations and Clubs.
(c) Club means any hockey club which is a member of, or affiliate to a Regional Association or Member Association that enters a player or a team to participate in an Activity.
(d) Hockey Australia (HA) means Hockey Australia Limited (ACN 088 988 836).
(e) Member Association (MA) means each state and territory member of Hockey Australia recognised under the Hockey Australia Constitution.
(f) National Integrity Framework (NIF) means the Hockey Australia National Integrity Framework consisting of the following five (5) policies:
a. Safeguarding Children and Young People Policy
b. Member Protection Policy;
c. Competition Manipulation and Sport Gambling Policy;
d. Improper Use of Drugs and Medicine Policy; and
e. Complaints, Disputes and Discipline Policy
subject to amendment from time to time and made available at www.hockey.org.au/integrity.
(g) Participant means a person who is registered, or entitled to participate, in an Australian Hockey Organisation Activity
(h) Regional Association means those regional or metropolitan hockey associations which are members of, or affiliated to a Member Association.
(i) Rules mean all rules, regulations, by-laws and policies of the relevant Australian Hockey Organisation, including but not limited to the:
a. Relevant AHO’s constitution;
b. Hockey Australia National Integrity Framework;
c. Hockey Australia Code of Conduct;
d. Hockey Australia Social Media Policy; and
e. Hockey Australia Concussion Policy
subject to amendment from time to time and made available at www.hockey.org.au/integrity or as made available by the relevant AHO.
(j) You, Your or Yourself means you, and any child or young person under 18 upon whose behalf you register with an Australian Hockey Organisation, and accept these terms and conditions, where the context so permits.
Compliance with Rules
2. You commit to safeguarding all Participants, particularly children and young people, from harmful behaviours such as abuse, bullying, harassment, discrimination, grooming, and other forms of misconduct. You are expected to report any incidents or concerns promptly.
3. You agree to be bound by and comply with all Rules, directions, determinations, and decisions made by the relevant AHO.
4. You acknowledge and accept that breaching any Rules may result in disciplinary action.
5. Without limiting the application of any relevant Rules or any right to terminate Your membership under the AHO's governing rules, the AHO may terminate your membership registration at any time, including if your participation or behaviour interferes with any other Participant's safety or enjoyment of hockey, subject to any requirements of the AHO's constitution.
6. You accept responsibility for familiarising yourself with the Rules and any updates, as well as additional Rules adopted by the relevant AHO and communicated to You in the future.
7. HA will provide educational resources to assist Participants in understanding their obligations under the National Integrity Framework and other Rules. Visit www.hockey.org.au/integrity for more information.
Reporting Obligations
8. You agree that if you see, hear, or experience any suspicious or unwelcome activity, or any integrity issues or concerns, including but not limited to child safety, abuse, harassment, bullying, match-fixing or doping, you must report it through one of the following channels:
· Email: integrity@hockey.org.au
· Online: https://hockeyaustralia.stoplinereport.com
· Phone: 1300 30 45 50
· Child Safeguarding and Discrimination complaints can be lodged directly to Sport Integrity Australia online at https://www.sportintegrity.gov.au/contact-us/make-an-integrity-complaint-or-report
Assumption of Risk
9. There are risks associated with participation in Activities, and accidents can and do happen, which may result in personal injury, death, or property damage. You should ensure You are aware of all risks involved, including those associated with any health condition You may have. You acknowledge, understand, and accept all risks involved in Your participation in Activities.
10. You consent to receive any medical treatment that an AHO reasonably considers necessary or desirable for You during your participation in Activities if you cannot make a rational decision about your consent at the time. You also agree to reimburse the relevant AHO for any costs or expenses incurred in providing you with such medical treatment.
Disclosure of medical conditions
11. You warrant that prior to undertaking any Activities You are:
a. and must continue to be medically and physically fit and able to undertake and participate in Activities; and
b. not a danger to Yourself or to the health and safety of others.
12. You acknowledge that You must not participate in any Activities if you have any preexisting medical or other condition that may affect the risk that either You or any other person will suffer injury, loss or damage.
13. You acknowledge that AHOs rely on information provided by You and that all such information is accurate and complete.
14. You agree to report any accidents, injuries, loss or damage You suffer during any Activities to the relevant AHO before You leave any relevant venue in the manner required by the relevant AHO.
Privacy and Use of Personal Information
15. The personal information that the AHO collects from You may be used and disclosed for the purposes set out in the HA Privacy Policy available at www.hockey.org.au/integrity and the privacy policy of the AHO, if any, including administering and marketing competitions, activities and other events; and the provision of hockey-related information and communication from AHOs.
16. You may opt out of your email being used for communication purposes by contacting the AHO and/or managing your communication preferences online.
17. The AHO may use third parties (such as IT providers, venue operators or survey providers) to collect your personal information or give them your information to help run hockey, as required by law. The AHO will always act in accordance with the Australian Hockey Privacy Policy and its privacy policy, if any.
18. Subject to applicable Rules (including the HA Privacy Policy), You consent to photographs and video captured, recorded and livestreamed during your participation in any Activities and to AHOs using your name, image and likeness in any form or medium for:
a. general marketing and promotional activities related to hockey in Australia; or
b. the administration of hockey in Australia (e.g., to assist in identifying and investigating prohibited conduct under the NIF or for use in disciplinary proceedings, including tribunal hearings)
in each case without your further consent being necessary.
19. If you do not wish to consent to your name, image and likeness being used for general marketing and promotional activities related to hockey in Australia, please notify the relevant AHO.
20. An AHO may apply additional terms and conditions in relation to your registration, including, but not limited to, the collection of your personal information.
21. Where there is any overlap between these terms and conditions and additional terms applied by an AHO in accordance with clause 18, the additional terms prevail to the extent of the inconsistency.
Insurance and Membership Cancellation
22. You become entitled to a level of insurance protection as detailed at www.hockey.org.au/play/registration-and-insurance. This coverage is limited and does not include all potential risks. You are strongly encouraged to review your personal insurance needs to ensure comprehensive protection while participating in Activities.
23. Subject to any requirements of the AHO's constitution, you must notify the AHO in writing if you wish to cancel your registration. Following the AHO's confirmation to you of your registration cancellation, you will have no entitlement to the benefits that attach to Participants.
24. Refunds will only be provided in the circumstances set out in the HA Refund Policy.
Parent/Guardian Declaration
Where the applicant is under 18 years of age the below must be acknowledged by the applicant’s parent or legal guardian:
You authorise and consent to the applicant registering and participating in Activities. In consideration of the applicant's membership to the AHO being accepted, You expressly agree to be responsible for the applicant's behaviour and agree to accept, in your capacity as parent or guardian, the terms set out in this membership declaration. In addition, You agree to be bound by and to comply with the Rules and all other rules, regulations, by-laws and policies of the AHO.
Hockey NSW
Click here to view the Hockey NSW Membership Terms & Conditions
Click here to view the National Privacy Policy
Click here to view our full range of Policies, Guidelines and Resources
Mosman Junior Hockey Club
MJHC Disciplinary Policy
Circumstances can arise when people associated with the Club and its activities do not meet expected standards of behaviour.
The expectations for Parents and Supporters, Players, Coaches & Officials are clearly outlined in the Hockey Australia Member Protection Policy and the Respective Codes of Conduct in that document.
When breaches of the Code of Conduct occur the Club may it’s absolute discretion take action against an offending party.
The Club Executive will investigate any complaint or issue thoroughly. The person involved is entitled to make a submission to represent their views on the matter.
If a sanction is made against any person or persons the Club will provide detail about their reasons for doing so.
The sanctions available to the Club can include, but are not limited to:
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Issuing a warning
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Suspending an individual for a match, matches or a season
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Excluding parents or supporters from attending matches
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Expelling an individual from the club
In investigating a Code of Conduct breach the Club will follow the policies and procedures outlined in the Hockey Australia, Hockey NSW and NSBHA Member Protection protocols.
If a member chooses to appeal a decsion of the Club Executive or escalate a complaint they can approach the NSBHA Member Protection Officer who will independently and confidentially investigate the issue in accordance with a specified process and polices.
MJHC Registration Policy
Registrations need to be made through the web site before the closing date. Where a player has not registered or has not paid the appropriate fees by the conclusion of selection procedures, the Club may decline to register such a player in a team. However, should the player register and pay the appropriate fees after the completion of team selection procedures, the player may be placed in a team at the discretion of the Club if an appropriate vacancy exists.
In accepting registrations the Club endeavours to provide for all players at their respective age and ability levels. In accepting registrations the Club does not warrant that it will accommodate all players. Best endeavours will be made to field teams but in some circumstances (if numbers are insufficient, coaches unavailable, no appropriate grade exists for a player etc.) then this may not be possible.
It should be noted that volunteers such as coaches, managers, officials, and administrators have the right to refuse to work with any player, parent or other individual who exhibits present or past difficult behaviour and compromises their effectiveness or enjoyment of their volunteer role. In the circumstances that this affects the capacity of the Club to provide for its community this can result in the exclusion of players and/or families.
If the Club cannot place a player in a team or objects to any registration they will notify the Parents or Player, refund any applicable fees and notify the grounds for the omission. There is no right to appeal or contest any such decision.
Team Selection Policy
The Club makes selections for age grades and teams in good faith. It does so with the interests of players and teams in mind.
The following criteria, with relatively equal weighting, are taken into account when selecting players:
| Previous Playing History | Club Trials | Attendance & Conduct | Citizenship |
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At the time of the trials:
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The Club will consider, but is not obligated to provide for siblings, friends or former teammates when placing an individual in a team.
The normal selection process involves 3-4 weeks of pre-season training and trial sessions leading up to the registration closing date. This involves formal and informal drills and matches. There will also be an official club trial as part of his process - attendance at this trial is not mandatory but recommended if a player is seeking selection in a high grade. These sessions along with data from any source, including previous club and representative playing history informs selections.
The Club is not obligated by this policy to conduct formal trial games. Where trials are held the club may, but is not obliged to engage an independent ‘neutral’ selector to provide feedback and assistance. Selections will still be made at the discretion of the Club executive.
Upon selection, any player is entitled to request feedback as to why they were graded as they were, but any decision made will be final and not subject to review or appeal.
In the event that a position in a team is limited and contested (ie. Goalkeeper) or the numbers in an age group are not enough support for a team, then the Club will engage stakeholders to agree upon the process to make selections and decisions affecting the players. if stakeholders cannot agree on a mutually acceptable process then the Club Executive will have the discretion to make a decision that reflects the above selection criteria.
Comment Regarding In-Season Team Amendments
Players are sometimes required on an ad hoc basis to fill in for other teams in the same or higher age groups or grades.
These arrangements are made at the discretion of the Club Executive, Junior Club Coordinator or through the delegated authorty of the team coaches.
These arrangements are encouraged to be fair and equitable, buthey may take into account factors not limited to:
- The merit of a certain player to play in a higher grade
- Having siblings or friends in a team
- That the player does not unduly affect the normal performance of a team (negatively or positively).
There is no implied right for a player to play up or across, nor any obligation for this to be facilitated. Particularly:
- If a player is deemed unsuitable to play in a higher age group that decision is final
- This would take into consideration, but not be limited to their: age, size, skill, maturity and conduct.
Any player is entitled to request feedback as to why they have not been considered to play 'up' or across, but any decision made will be final and not subject to review or appeal.
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